5447

SUMMARY OF RESPONSIBILITIES:

The Company has strong core values driving Freedom to Innovate, Everything Matters, Excellence in Delivery, Time to Understand… and Real Love.

In this position you will support the Government division of the company in all aspects of payroll and benefits processes as well as daily operations including but not limited to: onboarding, payroll and benefits administration and reporting, employee relations and tracking employment information of our associates, (contract, temp, temp to full-time and full-time, etc…). Contribute to the professional standing of company by providing associates, clients, partners, the field and corporate with timely and outstanding customer service.

DESCRIPTION OF ESSENTIAL DUTIES AND FUNCTIONS (each duty and function listed indicates % of time):

• Prepare and process accurate and on-time biweekly and/or weekly payroll for federal government contract associates on assignment throughout the United States. (90%)
• Print, and/or download, review and ensure accuracy of approved timesheets, time invoices and any other time reporting documents and/or electronic entries. (80%)
• Track and deduct all paid and unpaid days off and other special payroll deductions accurately, (i.e. Benefits, Vacation, Sick, Holiday, Military, Jury Duty, FMLA, PTO, etc...). (70%)
• Ensure on-time benefits enrollment, administration, and accurate reporting, (Medical, 401k, etc…). (50%)
• Track leaves of absence. (5%)
• Track Worker’s Compensation claims. (5%)
• Coordinate efforts between clients, payroll, human resources, accounting and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports). (75%)
• Handle the administration of all manual and electronic timekeeping systems efficiently and accurately. (90%)
• Establish and maintain all employee records; ensure that employee changes are entered correctly and made on a timely basis, (including all new hire and termination paperwork). (90%)
• Process travel/training requests and reimbursements. (5%)
• Process unemployment claims. (5%)
• Process background checks. (5%)
• Process employment verifications. (5%)

MARGINAL FUNCTIONS (each function listed, indicates % of time):

• Manage issues as they arise throughout the day, week, month, year. (75%)
• TBD% Eagerly take on other r job-related duties as assigned (+/- 10%)

REQUIRED QUALIFICATIONS:

• Preferably 1-2 years as a payroll administrator with heavy benefits administration for employees in multiples states, (federal government and federal government contracting experience is highly preferred).
• Must be able to handle a very high volume of continuous varying payroll, benefits and on-boarding processes remotely nationwide with constant and ever-changing unexpected issues as they arise in a highly professional, composed, informed and dignified manner.
• Excellent written and verbal skills.
• Professional demeanor.
• Detail oriented.
• Must be able to work independently with minimal supervision.
• Must possess excellent organizational/time management skills.
• Must be multi-task oriented.
• Proven ability to work with people at all levels.
• Must be flexible and a team player.
• The ability to work well in a fast-paced environment with a strong sense of urgency.
• Possess the knowledge and confidence to effectively relationships with associates, clients and the field via telephone and e-mail.
• Ability and drive to excel with superior customer service.
• Excellent computer and reporting skills.

SUPERVISION EXERCISED/ #OF STAFF:
None

LANGUAGE/COMMUNICATION SKILLS (written & verbal):

• Demonstrated professionalism in both written and oral communication skills.
• Exceptionally skilled in preparing and following up with correspondences, payroll and reconciliation materials.
• Ability to maintain a positive and approachable demeanor.

COMPUTER/SYSTEM SKILLS REQUIREMENTS:

• Advanced level working knowledge and proven experience using Microsoft Office, (Word, Excel, Outlook, PowerPoint) and the Internet.
• Experience with Fieldglass, WebRecruiter, Office Automation (OA) Classic and Net, TAP and ERP is strongly preferred.

SKILLS REQUIREMENTS:

• Ability to work well both in a team and individually to meet tight deadlines with little direction.
• Ability to independently prioritize and complete multiple and competing assignments.
• Exceptionally skilled in preparing and following up with correspondences.
• Willingness to take ownership of tasks and see them through to completion.
• Ability to be flexible and proactive in meeting changing priorities and business needs.

CERTIFICATES, LICENSES, REGISTRATION REQUIREMENTS:
High School Diploma or Equivalent (College Degree Preferred)

WORK ENVIRONMENT/ PHYSICAL OR MENTAL ABILITIES:
The demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job with or without a reasonable accommodation.

MENTAL DEMANDS (list below indicates % of time):

• Problem Solving (15%)
• Working with interruptions (15%)
• Analytic Skills (10%)
• Organization (15%)
• Perception (10%)
• Communication – Written (20%)
• Communication – Verbal (15%)

PHYSICAL DEMANDS (list below indicates % of time):

• Stand: 5%
• Sit: 95%
• Squat: 0%
• Walk: 5%
• Bend: 5%
• Repetitive Motion: 85%
• Climb: 0%
• Twist: 5%
• Operate Equipment: 90%
• Air and other public transportation Business Travel: 10%
• Driving: 5%
• Lifting (lbs): 10
• Percentage of time Low Lifting: 5%
• Percentage of time High Lifting: 0%
• Carrying (lbs): 10
• Percentage of time Carrying: 5%

Other Job Compensation: This position has no additional compensation.

Certifications/Licenses:

US Dollar

Computer/System Skills Requirements:

<p>We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records.</p> <p>For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</p> <p>The Know Your Rights poster is available here:<br><a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf" target="_blank" rel="nofollow">Know Your Rights</a></p> <p>The pay transparency policy is available here:<br><a href="https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf" target="_blank" rel="nofollow">Pay Transparency</a></p> <p>If you believe, you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to accommodationrequest@ain1.com for assistance.<br><br>The Company participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.</p> <p><a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank" rel="nofollow">E-Verify Poster</a></p> <p><strong>EEO/AA Employer/Vets/Disabled</strong></p>

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records.

The Know Your Rights poster is available here:  Know Your Rights Poster (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf)

The pay transparency policy is available here:  Pay Transparency Policy (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf)

If you believe, you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to accommodationrequest@ain1.com for assistance.

The Company participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

E-Verify Poster (https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf)

Benefits:

BENEFITS:

We are very excited to offer an array of benefit programs for our employees.

Internal staff hires working 30 or more hours per week will be offered robust plans including medical, dental, vision, life insurance, accident, LTD, pet discount coverage, legal coverage, identity theft, discount perks, and credit union. Most plans include a generous employer contribution in addition to the employee’s contribution.

Eligible employees can enroll with an effective date the first of the month following 60 days of employment. A minimum of 6 paid sick days are offered per year unless part time or covered under a local ordinance that requires a greater number of paid sick days. Paid time off accrues immediately at 2 hours per semi-monthly pay period for full time employees, and a prorated amount for part time employees based on the percentage of a 40 hour work week worked. Accrual increases with tenure at certain anniversary dates. The Company offers 11 paid holidays.

The Company also offers a 401k program with an employer match, with employee contributions beginning the month following enrollment.

Grade: NS 08

Pay Min:

Pay Mid:

Pay Max:

Additional EEO:

Additional EEO 2:

Additional EEO 3:

Hours: Normal daytime business hours Monday through Friday

Time Zone: US/Pacific

Day 1: Monday

Day 2: Tuesday

Day 3: Wednesday

Day 4: Thursday

Day 5: Friday